Handbook

General Conditions

The Eisteddfod is open to amateurs except the “Open Section” which is open to amateurs and professionals. Entries in the open section must be at least A.Mus.A. standard. Student teachers may perform subject to the Committee’s approval.

A professional is one who derives the majority of income from performance on that instrument. The Committee reserves the right to reject any entry without assigning any reason for doing so.

Important Information

  1. All Performers must arrive and be ready 15 minutes prior to their item time.
  2. Program times will be adhered to as accurately as possible. Please be aware that these times are indicative only and may vary.
  3. There will be no official accompanist appointed. Competitors must therefore provide their own accompanist. Recorded accompaniment will not be permitted. Accompanied means with an instrument.
  4. Competitors, teachers and parents must not approach the Adjudicator before or during the session in which their student/child is performing. Queries are to be directed through the Adjudicator’s Secretary.
  5. Tuning may only take place 15 minutes prior to performance in the designated area prior to an item going on stage. Only a few seconds will be allowed to check tuning on stage. If the piano is to be used with the item a reasonable time to check tuning will be allowed on stage.
  6. Mustering Points for performers across the Eisteddfod are as follows.
  • Wednesday: Albert Hall, Wesley Uniting Church
  • Wednesday Evening: Oceans Church (off Brewster Road)
  • Thursday: Albert Hall, Wesley Uniting Church
  • Friday: Oceans Church (off Brewster Road)

Entry Fees

Under 18
Solo – $15
Duets & ensembles (less than 10) – $25


Adult
Solo – $20
Duets & ensembles (less than 10) – $40


Other
Choirs/Bands/Orchestra (more than 10) – $60


Late fee – $15
For entries submitted after
the closing date.

Winners

First, Second, and Highly Commended prizes will be awarded to each item where appropriate. An overall ‘winner’ will be chosen from each section (listed below). All winners of sections are required to make themselves available to perform in the Winners Concert. If you are unable to perform in the Winners Concert please indicate this on your entry form and note that you will not be able to be considered for winner of the section.

SECTIONS

  1. Piano Solo/ Own choice piano grade Preliminary-5 (items 1-6, 17-21)
  2. Piano Solo/ Own choice piano grade 6 and above (items 7-11, 22-24)
  3. String solo grade Preliminary – 5 (items 27-32, 38-43)
  4. String solo grade 6 and above (items 33-37, 44-48)
  5. Brass Solo (items 52-62)
  6. Woodwind Solo (items 63 – 95)
  7. Classical Guitar (items 96-102)
  8. Duet & Ensemble (items 12-16, 25,26, 103-131. 136-139)
  9. Band (items 132-135)
  10. Voice – Solo (items 140 – 159)
  11. Voice – groups (items 160-167, 171, 172)
  12. Folk (items 173-189)
  13. Misc. Instrument (items 49-51, 190-193)
  14. School Choir (items 168-170)

Copies Of Music

Competitors must upload PDF copies of the sheet music being performed with each entry. Copies of music are required for the Adjudicator to accurately critique the performance. Copies will be destroyes at the end of the Eisteddfod. By law any digital copy made needs to be deleted by the entrant after uploading at time of entry.

AMCOS Forms

Each entry MUST be accompanied by the Copyright Declaration Form (AMCOS form) available here.

DUE TO LEGAL SPECIFICS ALL ENTRIES AND AMCOS FORMS FOR

JUVENILES MUST BE SIGNED BY A PARENT OR GUARDIAN

Photos of performers

Photos of performers may only be taken by the committee appointed photographer(s) during the event and used to promote the Eisteddfod via print and digital formats.

Permission to be photographed for official purposes may be granted or witheld at the time of entry. Photos/video are not permitted to be taken by members of the audience.

Refunds

Full refunds less a $5 administration fee will be granted where an entrant has a pre-existing engagement meaning they cannot make their performance time allocated in the program, and this had been communicated to the committee at the time of entry.

Notice of a pre-existing engagement conflicting with the Eisteddfod item, and request for a refund must be made in writing no later than one week prior to the commencement of the Eisteddfod competition.

Refunds will not be given where a performance is missed due to sickness, no-show or where the performer has withdrawn.

Stage Plans

Stage plans are required at the time of entry where indicated on the entry form. You can design the stage plan yourself or visit www.stageplot.com or www.bgreco.net/band for guidance.

Time Limits

Unless stated otherwise one piece only is to be performed. The Adjudicator is authorised to stop a performance exceeding the time limit

In all “Own Choice” sections competitors must state on the entry form the title and composer of any piece they intend to perform, as well as the performance time. This piece must be performed at the Eisteddfod.

Note that repeats should not be played unless they are essential to keep the musical sense of the piece.

Accompanist

There will be no official accompanist appointed. Competitors must therefore provide their own accompanist. Recorded accompanist will not be permitted. Accompanied means with an instrument.

Standard of Dress

Competitors are requested to observe a reasonable standard of dress (e.g. skirts or slacks, not jeans). School uniforms are acceptable.

One Entry

Only one entry will be allowed from each competitor in Duets or Groups in any one item. In exceptional circumstances, this rule may be relaxed, but only with permission of the Committee at the time of entry.

Correct names of competitors

All Competitors must send their correct names and addresses when entering, and no person shall be allowed to compete under any name other than that sent with the entry.

Accompanist

There will be no official accompanist appointed. Competitors must therefore provide their own accompanist. Recorded accompanist will not be permitted. Accompanied means with an instrument.

Silence

Silence must be maintained during the rendition of all items on the program. Any competitors offending in this respect or in misbehaving may be debarred from the whole Eisteddfod.

Program Alterations

The Committee, while desiring to adhere to the program as printed, reserves the right to amend if necessary.

Choirs

A detailed critique of the work of each choir will be given by the adjudicator. One conductor may conduct any number of choirs.

Protests

Protests are to be lodged within two (2) hours of the competition and are to be accompanied by a deposit of $20.00, which amount will be forfeited if the protest is deemed frivolous.

Disputes

The Decision of the Committee in all questions and disputes arising out of or not provided for by these conditions shall be final. All entries are received subject to this proviso and shall not be subject to any appeal at law.

Title of Piece and Composer

In all sections competitors MUST state on the entry form the title and composer of any piece they intend to perform, as well as the performance time. This piece must be performed at the Eisteddfod.

NOTE that REPEATS should not be played unless they are essential to keep the musical sense of the piece.

Order of Competing

The order in which competitors shall compete will be drawn up after the closing of entries and shall be as printed in the official program. If not present when called upon, competitors are liable to disqualification. Only in exceptional circumstances will competitors be allowed to transfer from one session to another and then only with the approval of the committee.

Certificates

The adjudicator has the right to withhold a certificate in any section where sufficient merit has not been displayed.